…with a broken DVD. Too many discs arrive at festivals in tatters because they were not packaged well to begin with. Place your DVD in a standard Amaray-style case (regular thickness or the slimmer models are fine). No fancy artwork? No worries — the film is the thing. Place the DVD along with your application confirmation (the page from WithoutABox.com with the WAB number ann mailing address — or similar documentation) in a bubble-padded envelope (size #0 is a good fit and is available at all major office supply stores.) Clearly label the DVD with your WAB number or confirmation number in case the paperwork and disc become separated. Also, make sure the confirmation number is on the padded envelope. Write the mailing address clearly and stick on the correct amount of postage (there is no worse first impression than a package arriving that requires me to pay another 40 cents because you didn’t.
Standard CD cases, paper envelopes, cardboard wraps and other packaging will not make it through the mail reliably. Period. A disc that arrives well protected and in the proper envelope means you are serious and professional about your film.